Filters can help you organize your work. They let you sort your sheets according to certain criteria: text occurrences, keywords, or creation/modification dates. Their uses are numerous and versatile. As a blogger, you can filter for blog posts with a keyword “In Progress”. As a novelist, you may want to filter incidents based on your main character’s name, to follow her or his actions through the course of the story.
You can filter the sheets in every section, group or sub-group in your library. Adding filters can be done in three different ways. You can right-click on the group whose sheets you want to filter, or you can use the File Menu. Our preferred way of adding filters is to hover the mouse pointer over the section title and to click the
+ icon. Then, select "New Filter…".
In the appearing popover, you can now choose a name and an icon for your new filter. Furthermore, you can define the filter condition. You can filter your sheets according to the following criteria
- Text contains
- Text does not contain
- Keywords match
- Keywords do not match
- Modification date
- Creation date
The filter option really comes in handy when combining several conditions. Let's assume you want to get an overview of all ideas you had in the past week. If you have tagged the respective sheets with a keyword “Ideas”, you can first add a condition that searches for this keyword. Then, you'll need to create a second condition that only includes works from the last week. To achieve the desired result, make sure to check “Match all conditions” in the upper part of the popover. (If “Match all conditions” is not checked, Ulysses will list all sheets matching at least one of your filter criteria).
Any filter you assign to a certain group will filter all of the items and subgroups therein. What's more, you can drag and drop them around in your library or right-click to duplicate them.
Adding a filter on Ulysses for iPad or iPhone is just as easy as on Mac. Swipe left on the group you’d like the filter to be in, tap “More” and select “New Filter…”. Now you can select a title for your filter, choose an icon and set your conditions.
Learning how to use filters can help you to effectively manage a large volume of text. Have fun filtering!